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Sponsor Licences and CoS Workflow

3 min read

Register your sponsor licence per country, track CoS / permit allocation, and move sponsorship documents through the full status pipeline. Covers UK A/B ratings, allocation auto-decrement and country-specific extras.

Sponsor Licences and CoS Workflow

Workium's mobility workspace handles 15 different sponsorship regimes — from the UK's heavily-regulated Sponsor Licence (UKVI) to the Netherlands' IND Recognised Sponsor (Erkend Referent), Germany's Vorabzustimmung, Ireland's Atypical Employer status, and many more. Here is how to use the system.

Registering a Sponsor Licence

1Navigate to Sponsor Licences inside the Mobility workspace
2Click the country card you want to register (15 supported)
3The country card flips into a form. Fill in:
Licence number (e.g. 'XYZ12345' for the UK)
Status (active / pending / suspended / revoked)
Issued and expiry dates (date pickers)
For UK: A or B rating
For UK and tracked-allocation countries: total allocation and used count
SMS users (optional, list of {name, email, role})
Notes (free text)
4Click Save. The card flips back showing the new state with a coloured status pill.

Which Countries Track Allocation?

Only the UK currently tracks Certificate-of-Sponsorship allocation in this version of Workium. When you mark a UK permit as 'issued', the system automatically decrements your UK allocation.used by 1.

Other countries flag licence_required and may have country-specific extras (IND sponsor number for NL, ATAS-required occupations for UK, BA Zustimmung required for DE, UDI employer number for NO).

Creating a Permit / CoS

1Navigate to Permits / CoS
2Click 'Create permit'
3Fill in:
Employee name (required)
Destination country (required, dropdown of 15)
Visa route (auto-populated from the country's published routes)
Job title and SOC / occupation code
Salary amount, currency and frequency (annual / monthly)
4The system runs an automatic salary-threshold check against the route's published minimum and stamps a verdict on the permit (eligible / below_threshold / needs_currency_conversion)
5The permit is saved with status='draft'

Working the Status Pipeline

Each permit moves through these states (pick from the dropdown next to it):

draft — internal preparation
issued — sponsorship document issued by you/the authority. UK CoS allocation auto-decrements here.
assigned — assigned to the employee for visa application
used — employee has used it to file their visa
withdrawn — you have withdrawn the document
expired — the document has lapsed

Each status change adds a history entry with timestamp and the user who made it.

Filtering and Searching

Use the country and status filters above the permits table to narrow down. The table is sortable by column header (coming soon).

What the Salary Check Tells You

The verdict pill on each permit row reflects the salary check at create-time:

ELIGIBLE — your salary clears the route's published threshold
BELOW THRESHOLD — your salary is below the route's published minimum and the permit will likely be refused unless a discount applies (new entrant, PhD, shortage occupation, etc.)
NEEDS CURRENCY CONVERSION — you provided a currency that does not match the threshold currency. Convert and re-submit.

Thresholds are sourced from official 2024-2025 figures and updated as policy changes. Always cross-check with the official guidance before relying on the verdict for legal purposes.

Integrations and Audit

Licence and permit data is owned per business_id and never shared across accounts. Every status change is logged. We do not currently push data to UKVI / IND / BA — these remain manual filings — but two-way sync is on the roadmap for late 2026.

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